The Responsibilities of the Associate Dean of Academic Matters include:
• Development of academic policies and procedures
• Organization and administration of the Faculty Evaluation process
• Academic matters concerning students (including course determination, Leave of Ab-sence (LOA) and adding/dropping courses) and development of individual academic schedules for irregular students
• Guidance and support of department chairs, course directors and faculty on all academic matters
The primary responsibilities of the Associate Dean of Academic Organization include course and classroom scheduling in cooperation with the respective department chairs and the campus registrar. In this regard the Associate Dean for Academic Organization:
• Determines the needs of resources for specific courses.
• Coordinates teaching schedules and education resources (i.e., classrooms, small group discussion rooms and laboratories) with Department Chairs.
• Assures the availability and maintenance or physical resources including tables, chairs, desks and audiovisual equipment (i.e., computers, visual projection and sound system).
Reports to the Executive Dean, Antigua Campus.
Responsible for:
• Planning, organizing, scheduling, administering, proctoring, scoring, and reporting of all assessments at AUA, including formative exams, summative exams, make-up, retake, di-agnostic, mock, and special exams.
• Organizing, administering, proctoring, and reporting of all external exams, including the NBME Comprehensive Basic Sciences (CBSE) and Custom Assessments (CAS). Act as a Chief Executive Proctor and chief liaison with NBME.
• Recruiting faculty proctors and external proctors and coordinating IT support.
• Monitoring all test sessions for disruptive behavior, cheating or testing irregularities.
• Creating, maintaining, and editing exam questions databases in ExamSoft.
• Creating examination policies and guidelines for writing exam questions.
• Organizing of training for faculty in writing exam questions.
• Organizing and conducting meetings of the Exams Committee for vetting of exam ques-tions and for post-exam item analysis.
• Organizing and team building of the Exam Center.
• Giving orientation sessions for students on exams policies.
The primary responsibilities of the Dean of Students include:
• Development and management of a student advisement system
• Resolution of student-related non-academic problems (including conflicts between stu-dents and between a student or students and non-academic staff).
• Acting as advisor to the Student Government Association
The Dean of Library Services and Academic Support is responsible for all aspects of academic and non-academic management of the library and library-related services and resources.
• Chair the AUA Research Council. The Associate Dean of Research providesd oversight and coordination of the AUA Research Council. The Council serves multiple functions:
• The AUA Research Council is an HHS-approved Institutional Review Board (IRB). All research protocols for research done by Antigua-based medical faculty and students must be approved by the Research Council;
• The AUA Research Council also reviews and recommends approval of research projects by AUA Faculty and Students for internal funding;
• The AUA Research Council also reviews and recommends approval (and as appropriate, additional funding) for research presentations proposed by the AUA Faculty via an ad hoc Subcommittee chaired by the Associate Dean;
• The Associate Dean of Research provides research and statistical consultation to Faculty, Students, and Administrators;
• The Associate Dean of Research is responsible for collecting all AUA Faculty and Student Research activity including published articles in peer-reviewed journals, book chapters, abstracts, paper and poster presentations.